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Sustainable Purchasing Guidelines
Toyota Motor Europe
Version 2013
Table of contents
A. Toyota Motor Europe – CSR Guiding Principles at Toyota Toyota CSR Policy: Contribution towards Sustainable Development Basic Policies at Toyota Purchasing 1. Fair competition based on an open-door policy 2. Mutual benefit based on mutual trust 3. Contributing to local economic vitality through localization: good corporate citizenship Supplier CSR Guidelines 1. Share Basic Management Philosophy 2. Toyota's Expectations of Suppliers for providing "Products and Services" 3. Toyota's Expectations of Suppliers in the Process of Developing "Products and Services" B. Toyota Motor Europe – Quality C. Toyota Motor Europe – Environment Toyota Earth Charter Enhancing and Reinforcing Environmental Management 1. Establishment of an Environmental Management System 2. Management of Products and Materials delivered to Toyota 3. Environmental Initiatives Related to Supplier Business Activities 4. Reduction of CO2 Emissions and Packaging Materials in Logistics 5. Renewable, Recoverable, Recycled Materials 6. Whole Life Cycle Thinking In the context of this document , ‘Toyota' refers to both Toyota brand and Lexus brand These Guidelines replace the Green Purchasing Guidelines – GPG – January 2007 & Sustainability Purchasing Guidelines 2010 TME Sustainable Purchasing Guidelines 2013
Dear Toyota Suppliers and Business Partners, Toyota Motor Corporation (TMC) and Toyota Motor Europe (TME) have continuously striven to contribute to the sustainable development of society through the manufacturing and distribution of high-quality and innovative products and services, as indicated in the ‘Guiding Principles at Toyota' and the ‘Toyota Earth Charter'.
As Toyota's business operations have expanded global y, more and more attention has been paid to sustainable development, to corporate social responsibilities and to environmental preservation, including climate change issues.
In 2002, we provided you with TME Environmental Purchasing Guidelines.
Addressing the increased expectations towards sustainable development, TME revised the guidelines in 2007 to become the Green Purchasing Guidelines, which included ‘Contribution towards Sustainable Development', focusing on good corporate citizenship.
In the 2010 edition, named Sustainability Guidelines, we have included the Corporate Social Responsibility (CSR) Policy and Guidelines and added a separate chapter on chemical substance management, REACh, substances of concern, and recycling.
In our 2013 edition we have closely aligned our Sustainable Purchasing Guidelines with TMC Green Purchasing & Supplier CSR Guidelines. This will help TME support our suppliers to meet global Toyota expectations with a background of a fast moving regulatory environment such as chemical management (REACh, etc.) We would like our Suppliers and Business Partners to gain full understanding of our expectations towards sustainable development & good corporate citizenship, to assure legal compliance at all times, and to work together with TME in the spirit expressed in these Sustainable Purchasing Guidelines.
Toyota Motor Europe TME Sustainable Purchasing Guidelines 2013
Toyota expects its Suppliers and Business Partners We ask that you always engage in the development to ensure ‘long-term and stable procurement of the and manufacture of products from the perspective of best products at the most competitive prices, in the customers who purchase Toyota products. We further the most speedy and timely manner', based on thorough request that you undertake initiatives such as those compliance with all applicable laws, regulations, and social described below.
norms and with full consideration for the environment.
Type of Suppliers A Toyota Motor Europe B Toyota Motor Europe – Quality
C Toyota Motor Europe 1. Establishment of Environmental Management System 2. Management of Products and Materials delivered to Toyota 3. Environmental Initiatives Related to Suppliers Business Activities 4. Reduction of CO2 Emissions and Packaging Materials in Logistics 5. Renewable, Recoverable, Recycled materials 6. Whole Life Cycle Thinking & Life Cycle Assessment For details of Toyota Motor Europe expectations, please refer to the relevant pages in this Sustainable Purchasing Guideline TME Sustainable Purchasing Guidelines 2013
A. Toyota Motor Europe – CSR
Guiding Principles at Toyota
1. Honor the language and spirit of the law of every nation 5. Foster a corporate culture that enhances individual and undertake open and fair corporate activities to be creativity and teamwork value, while honoring mutual a good corporate citizen of the world. trust and respect between labor and management.
2. Respect the culture and customs of every nation 6. Pursue growth in harmony with the global community and contribute to economic and social development through innovative management.
through corporate activities in the communities.
7. Work with business partners in research and creation to 3. Dedicate ourselves to providing clean and safe products achieve stable, long-term growth and mutual benefits, and to enhancing the quality of life everywhere through while keeping ourselves open to new partnerships.
all our activities.
4. Create and develop advanced technologies and provide outstanding products and services that fulfill the needs of customers worldwide.
Toyota CSR Policy: Contribution towards
Sustainable Development
We, TOYOTA MOTOR CORPORATION and our In order to contribute to sustainable development, subsidiaries, take initiative to contribute to harmonious we believe that management interacting with its and sustainable development of society and the earth stakeholders as described below is of considerable through all business activities that we carry out in each importance, and we will endeavor to build and maintain country and region, based on our Guiding Principles. sound relationships with our stakeholders through open We comply with local, national and international laws and and fair communication.
regulations as well as the spirit thereof and we conduct We expect our business partners to support this initiative our business operations with honesty and integrity. and act in according with it.
• Based on our philosophy of "Customer First," we • We respect our employees and believe that develop and provide innovative, safe and outstanding the success of our business is led by each individual's high quality products and services that meet a wide creativity and good teamwork. We stimulate personal variety of customers' demands to enrich the lives of growth for our employees. (Guiding Principle 5) people around the world. (Guiding Principles 3 and 4) • We support equal employment opportunities, • We will endeavor to protect the personal information diversity and inclusion for our employees and do not of customers and everyone else we are engaged in discriminate against them. (Guiding Principle 5) business with, in accordance with the letter and spirit • We strive to provide fair working conditions and of each country's privacy laws. (Guiding Principle 1) to maintain a safe and healthy working environment for all our employees. (Guiding Principle 5) TME Sustainable Purchasing Guidelines 2013
• We respect and honor the human rights of people Global Society / Local Communities involved in our business and, in particular, do not use or tolerate any form of forced or child labor. (Guiding • We aim for growth that is in harmony with the • Through communication and dialogue with our environment by seeking to minimize the environmental employees, we build and share the value "Mutual impact of our business operations, such as by working Trust and Mutual Responsibility" and work together to reduce the effect of our vehicles and operations on for the success of our employees and the company. climate change and biodiversity. We strive to develop, We recognize our employees' right to freely associate, establish and promote technologies enabling the or not to associate, complying with the laws of the environment and economy to coexist harmoniously, countries in which we operate. (Guiding Principle 5) and to build close and cooperative relationships with • Management of each company takes leadership a wide spectrum of individuals and organizations in fostering a corporate culture, and implementing involved in environmental preservation. (Guiding policies, that promote ethical behavior. (Guiding Principles 1 and 5) Community
• We implement our philosophy of "respect for people"
Business Partners by honoring the culture, customs, history and laws of each country. (Guiding Principle 2) • We respect our business partners such as suppliers • We constantly search for safer, cleaner and superior and dealers and work with them through long-term technology that satisfy the evolving needs of society relationships to realize mutual growth based on for sustainable mobility. (Guiding Principles 3 and 4) mutual trust. (Guiding Principle 7) • We do not tolerate bribery of or by any business • Whenever we seek a new business partner, we partner, government agency or public authority and are open to any and all candidates, regardless of maintain honest and fair relationships with government nationality or size, and evaluate them based on their agencies and public authorities. (Guiding Principle 1) overall strengths. (Guiding Principle 7) • We maintain fair and free competition in accordance with the letter and spirit of each country's competition • Wherever we do business, we actively promote laws. (Guiding Principles 1 and 7) and engage, both individual y and with partners, in social contribution activities that help strengthen communities and contribute to the enrichment of society. (Guiding Principle 2) • We strive to enhance corporate value while achieving a stable and long-term growth for the benefit of our shareholders. (Guiding Principle 6) • We provide our shareholders and investors with timely and fair disclosure on our operating results and financial condition. (Guiding Principles 1 and 6) TME Sustainable Purchasing Guidelines 2013
Basic Policies at Toyota Purchasing
All Purchasing at Toyota is oriented toward creating It takes place in accordance with the following vehicles that will earn the satisfaction of customers. 1. Fair competition based on 2. Mutual benefit an open-door policy based on mutual trust Toyota is open to any and all suppliers, regardless of We believe in developing mutually beneficial, long- nationality, size, or whether they have done business term relationships based on mutual trust. To foster with us before. Our choice of suppliers is purely on that trust, we pursue close and wide-ranging the basis of business considerations. We evaluate communication with suppliers. the overall strengths of prospective suppliers, including their quality, technological capabilities, and 3. Contributing to local economic reliability in delivering the required quantities on time.
vitality through localization: good corporate citizenship Also, we evaluate their potential strengths, as evidenced in such ways as their amenability to Our production outside Japan is increasing rapidly as continuing, kaizen improvements. In addition, we we globalize our operations. evaluate suppliers' commitment to addressing social We work to make an economic and industrial expectations, especially in regard to environmental contribution that is fully commensurate with our market presence in each region. That includes purchasing parts, materials, tools, equipments and others from local suppliers.
Supplier CSR Guidelines
At Toyota, we remain committed to advancing the a sustainable society through the following philosophy quality of life through the products and services we offer. and activities in addition to implementing thorough Therefore, we hope to contribute to the realization of environmental management: 1. Share Basic Management • Monozukuri based on Genchi-Genbutsu Genchi-Genbutsu - focusing all corporate activity on the actual needs in the marketplace and on conditions We would like to carry out the fol owing philosophy in the workplace. We practice Genchi-Genbutsu, together with our suppliers: go to the source to find the facts to make correct decisions, build consensus, and achieve goals at our • Creation of Work Environment based on Respect for our Employees Organize the environment to foster trust between workers and management and develop a work climate to promote human development.
TME Sustainable Purchasing Guidelines 2013
• Relentless Kaizen Efforts • Delivery and Production We improve our business operations continuously, We at Toyota maximize efficiency through lean always driving for innovation and evolution.
manufacturing, producing only what is needed, only when it is needed, and only the amount that is • Two-way Communication needed. We expect suppliers to contribute to this Automobile manufacturing at Toyota is a joint lean efficiency through flexible, error-free execution in endeavor with suppliers and Toyota. preparation for mass production, in mass production, To succeed in that endeavor, we and our suppliers and in delivery. need to work together as a single company. We must maintain close communication, exchanging ideas frankly and coming to terms with each other on all We expect suppliers to offer the most competitive matters of importance.
cost in the world. Suppliers need to develop new technologies and innovative production technologies 2. Toyota's Expectations of Suppliers to support their continuing cost reduction. for providing "Products and • Technological Capabilities Customer and social expectations are mounting in We expect suppliers to provide the best possible three main areas; technologies for environmental products at the lowest possible cost. This must also protection, safety, and comfort. Our suppliers need consider providing in the most timely manner on to grasp these expectations and to address them a stable and long-term basis.
a step ahead of their competition through innovative products and technologies. Our suppliers also need Suppliers need to undertake product development to broaden the marketability of their products through and deploy manufacturing processes that address the dramatic cost reduction. customers' needs and wants of today and tomorrow. 3. Toyota's Expectations of Suppliers Therefore, our five main expectations are as fol ows: in the Process of Developing "Products and Services" • Safety Manufacturing is carried out by people, so it is most We expect suppliers to comply with the following important to secure a safe environment for people items to undertake CSR activities.
to carry out manufacturing without worry. In a safe We also expect suppliers to deepen and expand working environment, workers can concentrate their CSR initiatives with business partners by developing efforts on manufacturing, and make products of and deploying individual CSR policies and guidelines incorporating the following items: • Quality Our highest priority at Toyota is quality. Consistently 3.1. Legal Compliance
high quality is the biggest reason for the excel ent reputation of our products around the world and for <Compliance with Laws and the Spirit thereof> the trust we enjoy from customers. We need to keep • Comply with applicable laws and regulations of each up with customers' increasing expectations of vehicle country and region as well as the spirit thereof.
quality. We appreciate suppliers' understanding that • Establish and implement policies, structure and quality is an absolute prerequisite for our business, mechanisms for ensuring and verifying legal and we assume that all Toyota suppliers will devote compliance including a code of conduct, confidential themselves to quality in development and production.
compliance hotline* and training. * For Toyota Motor Europe: appropriate Code of Conduct violation procedure with Compliance Officer handling serious offences.
TME Sustainable Purchasing Guidelines 2013
<Management and Protection • Do not engage in giving or receiving presents, of Confidential Information> entertainment or money with customers, suppliers Manage and protect company's confidential and other business partners in order to acquire information such as trade secrets and use such or maintain unjust interest or wrongful preferential information in an appropriate manner.
• Obtain confidential information concerning other companies only from authorized personnel by 3.2. Human Rights/Labor
legitimate means. Verify the permissible scope of use
and other conditions concerning such confidential
information and use it only within the scope al owed, • Do not discriminate on the basis of personal while maintaining its confidentiality and not infringing characteristics protected by local applicable laws and upon the rights of the other companies.
regulations, such as race, ethnic and national origin, • Obtain personal information concerning employees, religion, age, gender, etc.-with regards to all aspects customers and business partners only by legitimate of employment, including application process, hiring, means. Manage and protect such information in promotion, compensation, access to training, job a secure manner, and use the information only within assignment, wages, benefits, discipline, termination the scope al owed.
and/or retirement.
<Protection of Intellectual Property> <Respect and Dignity – Harassment> • Continual y monitor and protect all intel ectual • Do not tolerate any form of harassment in the property of the company against any infringement workplace based upon the personal characteristics protected by local applicable laws and regulations, • Do not infringe the intel ectual property (such as such as race, ethnic and national origin, religion, age, patents, utilities, designs and trademarks) of others, gender, etc.
illegal y use such intellectual property or make illegal • Harassment may involve verbal, visual or physical copies of software or publications.
conduct that negatively interferes with work performance, diminishes the dignity of any employee, <Compliance with the Competition Laws> or creates an intimidating, hostile or otherwise • Do not engage in il egal acts against the competition offensive work environment.
laws and regulations of each country and region • Implement procedures for prompt reporting and including private monopolies, unreasonable restraint examination of any harassment complaints and enable of trade (cartel, col usive bidding, etc.) or unfair trade employees to report any instances of harassment without fear of reprisal, intimidation, or harassment.
<Export Controls> <Child Labor> • Comply with laws and regulations concerning export • Do not use child labor. controls, thoroughly implement such controls and • The minimum age for employment shall be 15 years establish management as confirming whether of age, the legal minimum age for employment, or products, technology or other exports are subject to the age for completing compulsory education, regulations, and prepare and provide documentation whichever is greatest under the local applicable laws of such confirmation.
and regulations.
• Do not use employee under 18 years of age for hazardous work.
• Comply with applicable laws and regulations • Bona fide job training or apprenticeship programs concerning political donations or contributions and permitted under the local applicable laws and strive to build transparent and fair relationships regulations may be al owed.
with political parties or administrative bodies.
* In addition, Toyota Motor Europe also publishes its own Policy on Anti-bribery, anti-corruption, gifts, hospitality and other favours.
TME Sustainable Purchasing Guidelines 2013
<Forced Labor> 3.3. Local/Global Community
• Do not use forced labor. • Ensure that all work is voluntary and employees are free to leave work or terminate their employment. • Pursue growth in harmony with the environment and • Do not require employees, who must work in a legal aim for zero-emissions in your business activities.
status, to surrender passports, government-issued • Establish an Environmental Management System identifications, or work permits as a condition of (EMS) that can promote environmental preservation activities and continuously improve them, in addition to comply with applicable environmental laws and <Wages and Benefits> regulations in each company.
• Pay wages in compliance with local applicable laws • Promote proper management for environmental and regulations, including those relating to minimum substances of concern as well as improving wages, overtime hours, deduction from wage, piece environmental performance. rates and other elements of compensation.
• Provide legal y mandated benefits.
(Refer to the Green Purchasing Guidelines of each • Ensure wages, other compensation, benefits and region/country)* deductions are detailed and explained, in compliance with local applicable laws and regulations, clearly and <Responsible Material Procurement> regularly to employees.
• Obtain materials with full deliberation and care to avoid the procurement or usage of materials which <Working Hours> are unlawful or which are obtained through unethical • Comply with local applicable laws and regulations or otherwise unacceptable means (such as conflicts governing employees' working hours, including minerals*) . We expect suppliers to take appropriate overtime work.
steps to discontinue procurement of these materials if usage is detected.
<Freedom of Association>• Recognize employees' right to freely associate, or *Minerals originating from the DRC and neighbouring not to associate, complying with local applicable laws countries that have directly or indirectly and regulations in which we operate.
contributed to the financing of armed groups. • Ensure employees to communicate openly and directly with management without fear of reprisal, intimidation, or harassment.
• Strive to pay attention to the societal chal enges of each community in order to promote its prosperity <Safe and Healthy Working Environment> and development, and to conduct social contribution • Place the highest priority on safety and health activities leading to the solution of such challenges programs and policies at work, so that each employee in cooperation with the local communities.
is able to work without undue concerns, and strive to prevent accidents and injuries from happening at work.
• Support efforts to improve the health of employees through health promotion activities at work, guidance for preventing il ness, and other means.
* For Toyota Motor Europe the Green Purchasing Guidelines are incorporated in section C of the Sustainable Purchasing Guidelines.
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<Disclosure of Information to Stakeholders> Developing and Deploying Policies • Strive to disclose to stakeholders such information as and Guidelines for Business Partners is pertinent to them, including management, financial condition, environmental preservation, community • Strive to deepen and expand CSR initiatives with and social contribution, in a timely and fair manner business partners (e.g., tier 2 level) by developing and to build and maintain positive relationships with and deploying individual CSR policies and guidelines stakeholders through open and fair communication.
incorporating the guidelines outlined above.
• Promote the above activities in consideration of the whole supply chain and conduct the necessary countermeasures for follow-up and improvement of business partners.
Documents to be submitted for Toyota Motor Europe Suppliers might be requested to provide CSR information through the Sustainability Questionnaire by TME Purchasing.
To your Toyota Purchasing contact TME Sustainable Purchasing Guidelines 2013 11
B. Toyota Motor Europe – Quality
In line with Toyota's basic quality policy, we strongly cooperate with our Suppliers to meet and exceed our Customers' quality expectations. We support our Suppliers both during production preparation and mass production stages to assure good quality parts to be instal ed on Toyota vehicles and delivered to our Customers. We communicate our expectations and requirements to our Suppliers through Supplier Quality Assurance Manual (SQAM) to support their quality assurance system and to ensure the quality of supplied parts. SQAM provides procedures and documents for management of an effective quality system based on built-in-quality, problem prevention and continuous improvement.
As part of one team spirit and kaizen mind, and to deliver "always better cars" to our Customers, we continuously encourage open and free communication of ideas and information between our Suppliers and Toyota.
12 TME Sustainable Purchasing Guidelines 2013
C. Toyota Motor Europe – Environment
Toyota Earth Charter
The Toyota Earth Charter sets out four basic policies: Contribution toward a prosperous Voluntary actions 21st century society Develop voluntary improvement plans, not only based on In order to make our contribution toward a prosperous thorough preventive measures and compliance to laws 21st century society, we will aim to achieve growth that but that addresses environmental issues on the global, is harmonious with the environment and challenges national and regional scales and promotes continuous to achieve zero emissions throughout al our business Pursuit of environmental technologies Working in cooperation with society Toyota will pursue all possible environmental In addition to cooperation with affiliated companies and technologies, including developing and establishing related industries, Toyota will build close and cooperative new technologies to enable environment and economy relationships with a broad spectrum of society concerned to coexist harmoniously.
with environmental protection including individuals, organizations, and local governments.
Since the implementation of the Earth Charter, Toyota has focused on incorporating these policies into its day-to-day activities, by enhancing its environmental management systems.
TME Sustainable Purchasing Guidelines 2013 13
Enhancing and Reinforcing
Environmental Management
Toyota expects its business partners to ensure "long- for Toyota products, from development to production term and stable procurement of the best products at and shipment/logistics. the most competitive price in the most speedy and timely manner," based on thorough compliance with We further request that you undertake environmental al applicable laws, regulations, and social norms initiatives such as those described below. and consideration for the environment. Toyota will periodical y confirm the status of From the standpoint of customers who purchase our implementation of the activities described in these products, we ask you to "build quality" into all processes Guidelines based on the content of each activity.
1. Establishment of an Environmental The implementation of an Environmental Management Management System System is a strong tool for understanding and managing environmental impacts, and for driving Addressing environmental impacts are one of the major continuous improvement in environmental performance. chal enges across the globe, with pressure to minimize Toyota itself has ensured that its production plants, part that impact coming from many sources, including logistics sites, vehicle logistic sites & distributors are governments, trade associations, supply chains and certified to ISO14001.
other social and financial stakeholders. Addressing these issues in a systematic manner can be a significant Convinced about the benefit of such an approach, TME challenge for organizations. expects suppliers, which supply to Toyota to implement a certified environmental management system An Environmental Management System (EMS) provides (such as ISO 14001 or EMAS), to systematical y control a framework for managing environmental responsibilities and promote environmental protection activities and efficiently in a way that is integrated into your overall achieve continuous improvements in environmental operations. ISO 14001 or EMAS are two commonly implemented environmental management system standards that are designed to address the delicate Suppliers that cannot offer a certified Environmental balance between maintaining profitability and reducing Management System will be requested to give alternative environmental impact. evidence of environmental compliance and performance improvement. Proof of ISO14001, EMAS or other Environmental Management System To your Toyota Purchasing contact 14 TME Sustainable Purchasing Guidelines 2013
2. Management of Products and SDS shall be prepared or updated, according to changes Materials delivered to Toyota in material composition and legal y required information, in accordance with the applicable European legislation including REACh (1907/2006 EC) and CLP (1272/2008 REACh is a regulation of the European Union, adopted EC). SDS approval is required before the launch of a new to improve the protection of human health and part or material.
the environment from the risks that can be posed by chemicals. For Toyota Motor Europe, all substances TME and EMC's will ensure that all Toyota employees alone or within mixtures, which are manufactured involved in the handling of parts and materials with or imported at or above one tonne per year shall a SDS are trained in order to perform their job safely. be classified and registered with ECHA (European Chemicals Agency).
Key points for SDS and Labelling• The product labels and MSDS data must include The registration timeline is shown in the REACh • SDS and label ing shall be consistent with current legal Material Safety Data Sheets & Safety Labelling • A copy of any revised SDS shall be sent to the relevant TME and EMC operations are committed to comply purchasing contact with all the applicable rules and regulations relating to the provision and use of safety data sheet (SDS) & safety Guidance to Business Partners regarding Management of Substances of ConcernIn order to comply with relevant local chemical Al articles and materials that are classified as hazardous legislation, all business partners are requested to deliver an element substance that is classified as hazardous, parts and raw materials in compliance with laws and have to be packaged, marked, label ed and documented Toyota standards and Quality Management Manuals in accordance with all applicable regulations to ensure as described in the fol owing table: clear hazard communication. priority list for priority list for priority list for Notification of SVHCs present in articles six months after inclusionin candidate list 01/12/10 01/06/11 Registration of phase-in substances above 1000 t/a& CMR R50/53 above 100 t/a and substances forauthorisation Registration of phase-in substances above 100 t/a Registration of phase-in substances above 1 t/a Registration of non phase-in substances and non pre-registered substances above 1t before manufacturing/importing/putting on the market TME Sustainable Purchasing Guidelines 2013 15
Business Partners Documents to be submitted Substances of Concern a) Develop/Design stage at supplier
• Fol ow Toyota Techinal Standard TSZ001G "Methods of
Assessing Substances of Concern", when managing information on use of Substances of Concern and reducing or eliminating their use. • Suppliers are requested to enter the data on materials and chemical substances used in product into IMDS by the designated deadline.
• Toyota uses IMDS-based material data management global y as a tool for control ing chemical substances as well as vehicle recyclability rates [see Section 5 of this Sustainable Purchasing Guidelines].
b) Production stage at supplier
• Follow Toyota Quality Management Standard: "Substances of Concern Management Standard" and other relevant quality management manuals (such as SQAM) as the requirements to control, prevent use of the 10 substances of concern which are specified below: Datasheet for materials Note: If supplier has submitted data to IMDS, Hexavalent Chromium there is no need to fill in "Confirmation of non use of Soc" document c) Packaging materials at supplier
• Fol ow the Packaging Manual issued by your Toyota
• When introducing new packaging material, select material that do not contain any of the prohibited or restricted substances specified in TSZ0001G.
• When delivering the initial version of newly-adopted of no use of banned SoC packaging material,ensur elimination in the use of the above 10 SoCs, but also for Dimethyl Fumarate (DMF); and in addition any product prohibited by relevant local • Consider the use of Rust Preventive Material (* VCI ): Toyota Motor Europe may provide contacts of current Business Partners which have received prior approval ( Reason : Packaging material from current Business Partners are already submitted to European Chemical * VCI = Volatile Corrosion Inhibitor d) Material labeling on plastic/rubber parts
• Indicate material in compliance with the relevant laws and regulations in Europe, Japan, Korea, USA • Follow material label ing guidelines of the Japan Automobile Manufacturers Association (JAMA) Rubber Parts > 200 g Mandatory Follow material labeling system for plastic/ Mandatory rubber parts e) Improving SoCs management system
• Fol ow Toyota Standards such as
"Substances of Concern Management Standard" 16 TME Sustainable Purchasing Guidelines 2013
Business Partners Documents to be submitted Substances of Concern • The introduction of any new or changed direct or indirect material needs to be approved by TME via the Chemical Change Procedure (PE-PLE-017) and at European Manufacturing Centers by local procedures. At least 4 weeks • Any materials that are used by contractors (construction, before any trials cleaning & landscaping companies as well as equipment suppliers) must not contain any of the banned substances found on Toyota Standard TMR SAS0126n. • When planning to adopt a new direct or indirect material, deliver the Material Safety Data Sheet (SDS)[in local language and English version] for chemical substances, At least 4 weeks Declaration of no use of Toyota Banned substance.
before any trials • Fol ow the Packaging Manual issued by your Toyota Purchasing contact.
• When introducing new packaging material, select material that do not contain any of the prohibited or restricted substances specified in TSZ0001G • When delivering the initial version of newly-adopted packaging material,ensure that any elimination and reduction in the use of the above 10 SoCs , but also for Dimethyl Fumarate (DMF); and in addition any product banned by relevant local regulation.
• Consider the use of Rust Preventive Material (* VCI ): Toyota Motor Europe may provide contacts of current Business Partners which have received prior approval ( Reason : Packaging material from current Business Partners are already submitted to European Chemical *VCI = Volatile Corrosion Inhibitor [1] Direct materials = Raw materials which form part of the finished product (car). [2] Indirect materials = Supplementary materials which are used within production but do not form part of Toyota finished products TME Sustainable Purchasing Guidelines 2013 17
Relevant Standards / Manuals Business partners Toyota standard, etc Methods of Assessing Substances of concern Method of Material Labeling on Plastic and Rubber Parts Substances Whose Use in Raw or Supplementary Materials is Prohibited Chemical Change Procedure Supplier Manual for Management of Chemical Substances in Packaging Materials Mechanical Equipment Oiling/Lubrication Standard; Lubricant Labeling Manual (for consumable materials) Packaging Specification sheet by part number or commodity Substances of Concern Management Standard Rules on Management of Material Labeling on Plastic and Rubber Parts SQAM for production parts Quality Assurance Manual for Toyota Purchase Parts SQAM for accessories Supplier Quality Assurance Manual for Toyota Genuine Accessories SQAM for material Quality Assurance Manual for Toyota Purchase Parts Service and Accessory parts packaging manual 3. Environmental Initiatives Related to emissions. Such suppliers are further requested to Supplier Business Activities work with Toyota and cooperate with Toyota's efforts to implement these measures.
Toyota Motor Europe continuously works on improving its environmental performance throughout its operations. In order to make steady improvements, suppliers In addition to legal mandatory compliance, Toyota are requested to maintain data on fuel consumption, Motor Europe expects its suppliers to also take distance travel ed, fuel efficiency, and other items that an active approach to environmental initiatives in their indicate annual performance and CO2 emissions per business activities, such as reduction of Volatile Organic unit transported, and to report periodical y on the status Compounds emissions, reduction of waste, energy, of activities.
water and CO2 throughout operations. Reduction of Packaging MaterialsToyota works to reduce usage of packaging and 4. Reduction of CO2 Emissions and wrapping materials. Suppliers involved are also Packaging Materials in Logistics requested to integrate environmental measures in their packaging design and logistics activities.
Reduction of CO2 EmissionsTransportation of goods account for a considerable Suppliers which develop and deliver parts or packaging amount of total energy consumption (transport of goods equipment to Toyota are requested to adopt a pro-active within al transportation categories). As a result, reducing attitude and to cooperate with Toyota's efforts to reduce this consumption of energy is a major issue. To this end, usage of packaging and wrapping materials.
Toyota undertakes active measures to reduce CO2 emissions (fuel consumption) in logistics.
During packaging design the impact on the environment at each step of the packaging life cycle should be taken Logistics Performed at the Request of Toyota into account. Obviously, also bear in mind an optimal Suppliers who are contracted to carry out logistics of cost balance between parts quality, material usage and completed vehicles, production parts, and service parts logistics handling.
must ful y understand Toyota's initiatives to reduce CO2 18 TME Sustainable Purchasing Guidelines 2013
5. Renewable, Recoverable, Recycled Toyota's suppliers are requested to input the data for their responsible parts into IMDS (International Material Data System).
Re-usability, Recoverability, Recyclability (RRR)Toyota is working on improving the recovery / recycling Promotion of the Use of Renewable rate and reducing the volume of automotive shredder and Recycled Materials residue (ASR), in line with the EU End of Life Vehicle (ELV) Toyota promotes the expansion of the use of renewable Directive 2000/53/EC. resources and recycled materials. Applicable suppliers are requested to discuss with the department in charge Since December 2008, the '3R' certificate (Directive at Toyota for the material introduction, and must submit 2005/64/EC on the type-approval of motor vehicles the declaration of renewable resources and recycled with regard to their re-usability, recoverability and materials upon request.
recyclability) is mandatory for new vehicle types under Whole Vehicle Type Approval (2007/46/EC). In order to calculate the re-usability, recoverability and recyclability rate of a vehicle, material data is col ected through the supply chain. Documents to be submitted for Toyota Motor Europe Documents to be submitted Declaration of Renewable and Recycled Material To Homologation Division Declaration of Renewable To Material Engineering Division and Recycled Material * When included in WVTA: whole vehicle type approval. Accessories data not collected via IMDS but through Toyota Motor Corporation.
TME Sustainable Purchasing Guidelines 2013 19
6. Whole Life Cycle Thinking Life Cycle Thinking (LCT) and Assessment (LCA) are associated with the full life cycle of a product, from essential to Toyota as a global company.
design through production, driving and final recycling.
The objective is to discover how much we have improved Whole Life Cycle Assessment the new generation product in comparison to the previous Life Cycle Assessment (LCA) is an international y one. Then to ensure that all the learning's are integrated standardized methodology (ISO 14040 series) that into the new product design and development.
supports Life Cycle Thinking. LCA helps to quantify Life Cycle Thinking (LCT) is the process of taking the resources consumed and the potential environmental into account in decision making both the resources impacts of the produced product.
consumed and the environmental and health pressures Life Cycle Thinking Life Cycle Assessment framework Goal & Scope definition
cycling 360° approach
Documents to be submitted for Toyota Motor Europe No documents to be submitted Suppliers might be requested separately to provide detailed parts environmental performance data To your Toyota Purchasing contact 20 TME Sustainable Purchasing Guidelines 2013
Glossary
Automotive Shredder Residue (Material) Safety Data Sheet, in accordance with EU Commission Directives 2001/58/EC, 1999/45/EC, 1967/548/EC and changes as The CLP Regulation 1272/2008 (Classification, Labeling and published in the Official Journal of the European Union.
Packaging) is a European Union regulation which aligns the European Union system of classification, labeling and packaging chemical Parts (articles): substances and mixtures to the Globally Harmonized System 1. An object which during production is given a special shape, surface (GHS). It is expected to facilitate global trade and the harmonized or design which determines its function to a greater degree than its communication of hazard information of chemicals and to promote regulatory efficiency. It complements the Registration, Evaluation, Authorization and Restriction of Chemicals (REACh) Regulation and 2. Parts that were developed for the vehicle and are delivered to replaces the current system contained in the Dangerous Substances Directive 67/548/EEC and the Dangerous Preparations Directive 3. Service parts and accessories Examples: bumper, engine, seat, wiper, windscreen, screw Corporate Social Responsibility End-of-life Vehicle REACh European Regulation 1907/2006 concerning the Registration, Evaluation, Authorization and Restriction of Chemical The Eco-Management and Audit Scheme (EMAS) is the EU voluntary instrument, which acknowledges organizations that improve their Substances of Concern environmental performance on a continuous basis.
Toyota Parts Centre Europe European Manufacturing Company Vehicle Accessories & Service Parts International Material Data System Genuine parts mounted on a vehicle. Example: floor mats, side visors, navigation systems, audio equipment ISO 14001 This ISO standard outlines the requirements for an environmental management system to enable an organization to develop and Volatile Organic Compound implement a policy and objectives, which take into account legal requirements and information about significant environmental Whole Vehicle Type Approval Life Cycle Assessment. A method of evaluating a product's environmental impacts throughout its entire lifecycle, from production to disposal.
Materials (substances, preparations) 1. Substance: means a chemical element and its compounds in the natural state or obtained by any manufacturing process, including additives necessary to preserve its stability and any impurity deriving from the process used, but excluding any solvent which may be separated without affecting the stability of the substance or changing its composition 2. Preparation: means a mixture or solution composed of two or more 1. Direct materials: - Used in Toyota plants and that become part of the vehicle - Service parts and accessories Examples: steel, paint, automotive fluids 2. Indirect materials: - Used in Toyota plants, but will not become part of the vehicle Examples: cleaning solvents, cutting oil TME Sustainable Purchasing Guidelines 2013 21
Toyota Motor Europe Avenue du Bourget 60 – 1140 Brussels, BelgiumT +32 2 745 21 11 Published by Toyota Motor Europe - Environmental Affairs Group

Source: https://www.toyota.bg/download/cms/bgbg/TME-Sustainable-Purchasing-Guidelines-2013-Update-19-03-2013_tcm280-1217506_tcm-3039-234135.pdf